Lanier LD230 User Manual Page 1

General Settings Guideyour document management partner

viii3. Document ServerRelationship between Document Server and Other Functions ...35Document Server Display ...

Registering Addresses and Users for Facsimile/Scanner Functions885E-mail DestinationRegister e-mail destinations so youdo not need to enter an e-mail

E-mail Destination895G Press [Change] under E-mail Ad-dress.H Enter the e-mail address, and thenpress [OK].Note❒ You can enter up to 128 charac-ters

Registering Addresses and Users for Facsimile/Scanner Functions905H Enter the e-mail address, and thenpress [OK].Referencep.149 “Entering Text”I Press

Registering Folders915Registering FoldersBy registering a shared folder, youcan send scan files to it directly.There are three types of protocol youca

Registering Addresses and Users for Facsimile/Scanner Functions925Note❒ If you press , you can searchby the registered name, usercode, fax number, fol

Registering Folders935Note❒ If the format of the enteredpath is not correct, a messageappears. Press [Exit], andthen enter the path again.Using Browse

Registering Addresses and Users for Facsimile/Scanner Functions945E Select the name whose folder youwant to change.Press the user name key, or enterth

Registering Folders955Note❒ If you press , you can search bythe registered name, user code,fax number, folder name, e-mailaddress, or IP-Fax destinati

Registering Addresses and Users for Facsimile/Scanner Functions965H Press [Change] under Login UserName.I Enter the login user name, andthen press [O

Registering Folders975D Press [Address Book Management].E Select the name whose folder youwant to change.Press the name key, or enter theregistered nu

ixRegistering Folders ...91Using SMB to Connect...

Registering Addresses and Users for Facsimile/Scanner Functions985Note❒ If you press , you can searchby the registered name, usercode, fax number, fol

Registering Folders995Note❒ If you have set "ConnectionType" to [NDS], enter the username followed by the name ofthe context where the user

Registering Addresses and Users for Facsimile/Scanner Functions1005Using Browse Network to locate the folderA Press [Browse Network].If you have set &

Registering Folders1015Changing items under NCPA Select "Connection Type".B Press [Change] under Path.C Enter the new path where thefolder i

Registering Addresses and Users for Facsimile/Scanner Functions1025Registering Names to a GroupYou can register names to a group toenable easy managem

Registering Names to a Group1035Registering Names to a GroupYou can put names that have beenregistered in the Address Book into agroup.When registerin

Registering Addresses and Users for Facsimile/Scanner Functions1045H Press [Exit].I Press the {User Tools/Counter} key.Removing a Name from a GroupA P

Registering Names to a Group1055G Press [OK].H Press [Exit].I Press the {User Tools/Counter} key.Deleting a GroupA Press the {User Tools/Counter} key.

Registering Addresses and Users for Facsimile/Scanner Functions1065G Select the group that you want todelete from.H Press [OK].The group key is desele

Registering a Protection Code1075Registering a Protection CodeYou can stop sender's names or fold-ers being accessed by setting a protec-tion cod

x7. RemarksDos and Don'ts...141Toner...

Registering Addresses and Users for Facsimile/Scanner Functions1085Note❒ Both [Folder Destination] and[Sender] can be selected at thesame time.I Pres

Registering the Transfer Request1095Registering the Transfer RequestThis section describes how to registerthe Transfer Station and ReceivingStation us

Registering Addresses and Users for Facsimile/Scanner Functions1105F Set the Transfer Request's infor-mation.To register the Transfer Request nam

Registering the Transfer Request1115Group DialA Press [qppGroup Dial].B Enter the Group number usingthe number keys.For example, to select the desti-n

Registering Addresses and Users for Facsimile/Scanner Functions1125To change the E-mail Transfer StationA Press [E-mail].B Change the Transfer Station

Registering Authentication1135Registering AuthenticationSMTP AuthenticationFor each user registered in the Ad-dress Book, you can register a loginuser

Registering Addresses and Users for Facsimile/Scanner Functions1145L Enter the password again to con-firm, and then press [OK].M Press [OK].Note❒ To c

Registering Authentication1155K Enter the password, and thenpress [OK].Note❒ You can enter up to 64 charac-ters for the password.L Enter the password

Registering Addresses and Users for Facsimile/Scanner Functions1165

1176. TroubleshootingIf Your Machine Does Not Operate As You WantThe following chart gives explanations of common problems and messages. Ifother messa

1NoticeNotice To Wireless LAN Interface (optional) UsersNotice to Users in EEA CountriesThis product complies with the essential requirements and prov

Troubleshooting1186Memory is full. There are too many scanned pages or stored files: hard disk capacity is exceeded.Press [Delete File] to delete unne

If Your Machine Does Not Operate As You Want1196Problem Causes SolutionsThe main power in-dicator continues blinking and does not turn off when presse

Troubleshooting1206Document ServerProblem Solutions"Scanned pages exceeded max. number. Do you want to store the scanned pag-es as a file?"

B Loading Paper1216B Loading PaperReferenceFor paper types and sizes, seep.162 “Copy Paper”.Loading Paper into Paper TraysNote❒ You can change the pap

Troubleshooting1226Loading Paper into Large Capacity Tray (optional)Note❒ Load copy paper of the same sizeand orientation in both left andright side t

B Loading Paper1236Orientation-Fixed Paper or Two-Sided PaperOrientation-fixed (top to bottom) or two-sided paper (for example, letterheadpaper, punch

Troubleshooting1246D Adding TonerWhen D appears, it is time to add toner.R WARNING:R CAUTION:R CAUTION:R CAUTION:R CAUTION:R CAUTION:Important❒ Fault

Removing Toner1256Removing Toner• 1: Open the front cover of the machine.• 2: Raise the toner holder lever.• 3: Push the green lever, and then gently

Troubleshooting1266Inserting Toner• 1: Hold the new bottle horizontally and shake it from side to side five or six times.Note❒ Do not remove the black

x Clearing Misfeeds1276x Clearing MisfeedsR CAUTION:Important❒ When clearing misfeeds, do not turn off the operation switch. If you do, yourcopy setti

2Copyrights and TrademarksTrademarksMicrosoft®, Windows® and Windows NT® are registered trademarks of Micro-soft Corporation in the United States and/

Troubleshooting1286

x Clearing Misfeeds1296ZLFX260E

Troubleshooting1306

x Clearing Misfeeds1316ZLFX270E

Troubleshooting1326Changing the Paper SizePreparationBe sure to select the paper sizewith User Tools and the paper sizeselector. If you do not, misfee

Changing the Paper Size1336Note❒ Fan the paper before loading.❒ Straighten curled or warped pa-per before loading.G While pressing the release lever,a

Troubleshooting1346Referencep.56 “Tray Paper Size: Tray1–4”K Gently push the paper tray in un-til it stops.L Check the paper size shown onthe display

d Adding Staples1356d Adding StaplesImportant❒ Stapling failures or jams may occur if you use a staple cartridge other thanthat recommended.ReferenceF

Troubleshooting13661000-Sheet Finisher• 6: Reinstall the cartridge.• 7: Close the side cover.• 1: Open the front cover of the finisher, and then pull

d Adding Staples1376• 7: Gently push down the upper unit into the cartridge.• 8: Pull out the ribbon.• 9: Hold the green lever while pushing in the ca

3Information about Installed Softwareexpat• The software including controller, etc. (hereinafter "software") installed onthis product uses t

Troubleshooting1386Removing Jammed StaplesNote❒ Curled paper may cause staples to jam. To avoid this, turn copy paper overin the tray. If there is no

Removing Jammed Staples13961000-Sheet Finisher• 1: Open the front cover of the finisher, and then pull out the staple unit.• 2: Hold the green lever w

Troubleshooting1406Replacing the Stamp CartridgeWhen the stamp begins to fade, re-place the cartridge.Note❒ This stamp cartridge is used forfacsimile

1417. RemarksDos and Don'tsR WARNING:R CAUTION:Important❒ Do not turn the power off whilethe On indicator is lit or blinking.Doing so may damage

Remarks1427TonerHandling TonerR WARNING:R CAUTION:Important❒ Fault may occur if you use toner other than the recommended type.ReferenceTo add toner, s

Where to Put Your Machine1437Where to Put Your MachineMachine EnvironmentChoose your machine's location care-fully. Environmental conditionsgreat

Remarks1447❒ Do not carry the machine, by hold-ing the scanner assembly. Keep themachine level and carry it careful-ly, taking care not to jolt or tip

Maintaining Your Machine1457Maintaining Your MachineIf the exposure glass, exposure glasscover, or ADF belt is dirty, copy clari-ty may be reduced. Cl

Remarks1467Other FunctionsInquiryThe inquiry function lets you checkthe telephone numbers to contact forrepairs or ordering toner. Be sure tocontact y

Counter1477CounterDisplaying the Total CounterYou can display the total counter val-ue used for all functions.A Press the {User Tools/Counter} key.B P

4Redistribution and use in source and binary forms, with or without modifica-tion, are permitted provided that the following conditions are met:A Redi

Remarks1487

1498. Entering TextEntering TextThis section describes how to enter characters. When you enter a character, it ap-pears at the position of the cursor.

Entering Text1508How to Enter TextEntering lettersA Press [Shift] to switch between uppercase and lowercase.B Press the letters you want to enter.Dele

1519. SpecificationsMain Unit❖ Configuration:Desktop❖ Photosensitivity type:OPC drum ( 30)❖ Original scanning:One-dimensional solid scanning system th

Specifications1529❖ Copy paper size:•Tray 1: A3L – A5L, 11" × 17"L – 51/2" × 81/2"L•Tray 2: A3L – A6L, 11" × 17"L – 51/2

Main Unit1539❖ Reproduction ratio:Preset reproduction ratios:Zoom: From 25 to 400% in 1% steps (from 25 to 200% in 1% step, when settingoriginals in t

Specifications1549• Complete system *1 *1The Complete system consists of the main unit, 1000-sheet finisher, duplexunit, ADF, bypass tray, inter chang

Main Unit1559❖ Weight:Type 1, 2: Approx. 62 kg, 136.7 lb.❖ HDD:20 GB or more• Capacity for Document Server3.6 GB• Capacity for memory sorting3.2 GB• C

Specifications1569OptionsExposure Glass CoverLower this over originals for copying.Auto Document Feeder❖ Mode:ADF mode, Batch mode, SADF mode, Mixed S

Options1579❖ Stack capacity:• 500 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)• 250 sheets (B4 JISL, 81/2" × 14"L or la

5• This product includes software developed by Jonathan Stone and Jason R.Thorpe for the NetBSD Project.• This product includes software developed by

Specifications1589Finisher Shift Tray:❖ Paper size:A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 11" × 14"L, 81/2" × 14"L,81

Options1599❖ Dimensions (W × D × H)430 × 372 × 148 mm, 17" × 15" × 6"❖ Weight:Approx. 1.6 kg, 3.5 lb.Duplex Unit❖ Paper size:A3L, B4 JI

Specifications1609Bridge Unit❖ Dimensions:413 × 435 × 126 mm, 16.3" × 17.1" × 5.0"❖ Weight:3.6 kg, 7.9 lb.Internal Tray 2 (1 bin tray)❖

Options1619❖ Power consumptionMaximum. 40 W (power is supplied from the main unit)❖ Dimensions (W × D × H, option unit):550 × 520 × 271 mm, 21.7"

Specifications1629Copy PaperRecommended Paper Sizes and TypesThe following limitations apply to each tray:Tray TypePaper Type and WeightMetric Version

Copy Paper1639*1Set the paper size selector to the p mark, and then select the paper size in SystemSettings. See "Paper Type".*2Set the pape

Specifications1649*7When loading paper, make sure the stack height does not exceed the lower limitmark of the paper tray 2. See p.121 “Setting special

Copy Paper1659Unusable PaperR CAUTION:Important❒ To prevent faults, do not use any of the following kinds of paper:• Paper for inkjet printers• Therma

166INDEX1000-Sheet Finisher, 1571000-sheet finisher, 19500-Sheet Finisher, 19AAdding a Group to Another Group, 105Adding staples, 135Adding

167Exposure glass cover, 19cleaning, 145Extended Security, 63External options, 19FFax destination, 79Finisher1000-Sheet Finisher, 19500-Sh

6JPEG LIBRARY• The software installed on this product is based in part on the work of the In-dependent JPEG Group.SASLCMU libsaslTim MartinRob Earhart

168 GB GB B209-6500Registering a Transfer Station/Receiving Station, 109Registering Authentication, 113Registering Folders, 91Registering Names,

Declaration of Conformity“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-rectives and the Low Voltage

your document management partnerGB GB B209-6530www.lanier-europe.comCustomer Vision - our commitment to yourcomplete satisfactionLanier Europe B.V.

7MD4Copyright © 1990-2, RSA Data Security, Inc. All rights reserved.License to copy and use this software is granted provided that it is identified as

IntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manua

8Samba(Ver 2.2.2-ja-1.1)For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re-ferred to as Samba 2.2.2-ja-1.1).Copyright © An

9How to Read This ManualSymbolsThis manual uses the following symbols:R WARNING:This symbol indicates a potentially hazardous situation that might res

10Safety InformationWhen using this machine, the following safety precautions should always be fol-lowed.Safety During OperationIn this manual, the fo

11R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow.• Unplug the power cord from the wall outlet before you move th

12Positions of Labels and Hallmarks forRWARNING and RCAUTIONThis machine has labels for RWARNING and RCAUTION at the positionsshown below. For safety,

13ENERGY STAR Program❖ Low-Power mode and Off mode or Sleep modeThis product automatically lowers its power consumption when it is not op-erated for a

14ReferenceTo change the settings of the Duplex Priority mode, see “Duplex Mode Pri-ority”in “General Features 2/4”, Copy Reference.Specifications❖ Re

15Machine TypesThis machine comes in two models which vary in copy speed. To ascertainwhich model you have, see the inside front cover.Type 1 Type 2Co

16

171. Getting StartedGuide to Components1. Exposure glass cover (optional) orAuto Document Feeder (ADF) (op-tional)Lower the exposure glass cover overo

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Getting Started1819. Control panelSee p.21 “Control Panel”.10. Remove Paper IndicatorThe indicator lights when paper is deliv-ered to the internal tra

Guide to Components191External Options1. 500-sheet finisherSorts, stacks and staples copies.Note❒ You cannot install two finishers si-multaneously.2.

Getting Started201Internal OptionsA HDDAllows you to use the Document Server function.B Fax unitAllows you to use the facsimile function.C Printer/Sca

Control Panel211Control PanelThis illustration shows the control panel of a machine that has all options fullyinstalled.1. Screen contrast knobAdjusts

Getting Started2219. {Interrupt} key (copier/scannermode)Press to make interrupt copies duringcopying or scanning. See “InterruptCopy”, Copy Reference

Control Panel231Display PanelThe display panel shows machine status, error messages, and function menus.The function items displayed serve as selector

Getting Started241When the Authentication Screen is displayedWhen Basic Authentication, Win-dows Authentication, LDAP Authen-tication, or Integration

Turning On the Power251Turning On the PowerThis machine has two power switches.❖ Operation switch (right side of thecontrol panel)Press to activate th

Getting Started261Turning Off the PowerA Make sure the exposure glass cov-er or the ADF is in the right posi-tion.B Press the operation switch.The On

Turning On the Power271Saving Energy-Energy Saver ModeIf you do not use the machine for acertain period after an operation, orwhen you press the {Ener

ii❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan-ner function.❖ Manuals for

Getting Started281

292. Combined FunctionOperationsChanging ModesNote❒ You cannot switch modes in any of the following situations:• When scanning in a fax message for tr

Combined Function Operations302-System ResetThe machine returns automatically to its initial condition when the job is fin-ished, after a certain peri

Multi-Access312Multi-AccessYou can carry out another job using a different function while the current job isbeing performed. Performing multiple funct

Combined Function Operations322Mode after you select CopyInterrupt CopyingFacsimile PrinterScannerDocument ServerDeskTopBinder Professional/LiteWeb-Do

Multi-Access332*1Simultaneous operations are only possible after the preceding job documents are allscanned and the [NextJob] key appears.*2You can sc

Combined Function Operations342Limitation❒ Stapling cannot be used at the same time for multiple functions.Note❒ A machine with the 500–sheet finisher

353. Document ServerRelationship between Document Server and Other FunctionsThe following table describes the relationship between the Document Server

Document Server363Document Server Display❖ Document Server Main Display1. Operating status and messages.2. The title of the currently selectedscreen.3

Using the Document Server373Using the Document ServerStoring Data❖ File nameStored documents are automaticallynamed "COPY0001", "COPY00

iiiWhat You Can Do with This MachineThe following introduces the functions of this machine, and the relevant manu-als containing detailed information

Document Server383❒ When the machine is printing adocument stored using the copierfunction, wait until printing hasfinished before you store a docu-me

Using the Document Server393To register or change a user nameA Press [Scan Original].The Scan Original display appears.B Press [User Name].If user nam

Document Server403D Enter a new file name, and thenpress [OK].Note❒ Up to 20 characters can be en-tered as a file name. Note thatonly 16 characters of

Using the Document Server413Searching for Stored DocumentsYou can use either [Search by FileName] or [Search by User Name] tosearch for documents stor

Document Server423Checking the Details of Stored DocumentsA Select a document to display itsdetailed information.Note❒ If a password is already set fo

Using the Document Server433❒ If you press the {Clear Modes}key, selection of all documentswill be canceled.❒ If you press [Printg Odr], the doc-ument

Document Server443To stop printingA Press the {Clear/Stop} key.B Press [Stop].Changing the number of copies during printingLimitation❒ The number of c

Using the Document Server453❒ You can search for the docu-ment by using [Search by UserName] or [Search by File Name] atthe left top of the display. S

Document Server463Viewing Stored Documents Using a Web Image MonitorReferenceThe Web Image Monitor's HelpA Start a Web Image Monitor.B Enter “htt

Settings for the Document Server473Settings for the Document Server❖ Copier/Document Server Features (See "General Features P4/4", Copy Refe

ivPaperless Fax Transmission and ReceptionReception• You can store received fax messag-es on the machine's hard disk, in-stead of printing them o

Document Server483

494. User Tools (System Settings)User Tools Menu (System Settings)ReferenceFor details about Interface Settings and File Transfer, see “User Tools Men

User Tools (System Settings)504❖ Tray Paper Settings (See p.56 “Tray Paper Settings”.)❖ Timer Settings (See p.59 “Timer Settings”.)❖ Interface Setting

User Tools Menu (System Settings)514❖ File Transfer• For details about network settings, see “User Tools Menu (System Set-tings)”, Network Guide.❖ Adm

User Tools (System Settings)524Accessing User Tools (System Settings)This section is for key operators incharge of this machine.User Tools allow you t

Settings You Can Change with User Tools534Settings You Can Change with User ToolsReferenceTo access User Tools, see p.52 “Accessing User Tools (System

User Tools (System Settings)544❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or1000–sheet finisher is installed on the

Settings You Can Change with User Tools554Note❒ Default: Internal Tray 1❖ Output: Document Server (Document Server)You can specify a tray to which doc

User Tools (System Settings)564❖ When 500–sheet finisher is the finisher shift tray:• When the output tray specified for the interrupting job is the f

Settings You Can Change with User Tools574❖ The paper sizes you can set for tray 2 are as follows:•A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, B6 J

vUsing the Scanner in a Network Environment• You can send scanned documentsto other network computers usinge-mail (Sending stored scan file bye-mail).

User Tools (System Settings)584❖ Paper Type: Tray 1–4Sets the display so you can see what type of paper is loaded in each papertray. The print functio

Settings You Can Change with User Tools594❖ Slip Sheet TrayAllows you to specify and display the paper tray that is inserting slip sheets.After select

User Tools (System Settings)604❒ The machine may not shift to "Sleep Mode” at the set time, if the main pow-er switch has just been turned on and

Settings You Can Change with User Tools614❖ Scanner Auto Reset Timer (scanner)Specifies the time to elapse before the scanner function resets.Note❒ If

User Tools (System Settings)624Administrator ToolsAdministrator Tools are used by the administrator. To change these settings,contact the administrato

Settings You Can Change with User Tools634❖ Key Counter ManagementYou can specify that functions that you want to manage with the key counter.❖ Extend

User Tools (System Settings)644Note❒ To print a list for each user, see p.76 “Printing the Counter for Each UserCode”.❖ Address Book ManagementYou can

Settings You Can Change with User Tools654❖ Address Book: Program / Change / Delete GroupNames registered in the Address Book can be added into a grou

User Tools (System Settings)664Note❒ You can also select a name using the number keys.F Press the name key in the place that you want to move to.The n

Settings You Can Change with User Tools674E Press the title key you want to change.F Enter the new name, and then press [OK].G Press [OK].❖ Address Bo

viMonitoring the Machine Via ComputerYou can monitor machine status andchange settings using a computer.• Using SmartDeviceMonitor forAdmin, SmartDevi

User Tools (System Settings)684❖ Use LDAP ServerYou can specify whether or not to use the LDAP server for searching.Note❒ Default: Off❒ When Use LDAP

695.Registering Addresses and Usersfor Facsimile/Scanner FunctionsAddress BookRegistering information such as thenames of users and their e-mail ad-dr

Registering Addresses and Users for Facsimile/Scanner Functions705•IP-Fax Destination❖ E-mailYou can register e-mail destina-tions in the Address Book

Address Book715Registered IP-Fax numbers can beused and printed as sender’s IP-Faxnumbers.See p.79 “Fax Destination”.Sending e-mail by Quick DialBy re

Registering Addresses and Users for Facsimile/Scanner Functions725Registering NamesThe user name is useful for selecting adestination when sending fax

Registering Names735I To continue registering the name,press [Continue to Program], andthen repeat the procedure fromstep F.J Press [OK].K Press [Exit

Registering Addresses and Users for Facsimile/Scanner Functions745Authentication InformationRegister user codes to limit users tothe following functio

Authentication Information755G Enter the user code using thenumber keys, and then press [#].Note❒ If you make a mistake, press[Clear] or the {Clear/St

Registering Addresses and Users for Facsimile/Scanner Functions765Deleting a User CodeNote❒ After clearing the user code, thecounter is automatically

Authentication Information775F Press [Print Counter List] under PerUser.Note❒ Enter the user code, and thenpress [#] if the user code is regis-tered.G

viiTABLE OF CONTENTSManuals for This Machine ...iWhat You Can Do wi

Registering Addresses and Users for Facsimile/Scanner Functions785To clear the number of prints for all user codesA Press [Clear] under All Users.B Se

Fax Destination795Fax DestinationRegister a fax destination so you donot need to enter fax numbers eachtime, and can send documents thathave been scan

Registering Addresses and Users for Facsimile/Scanner Functions805Limitation❒ To use this function, set La-bel Insertion to [On] whenprogramming fax d

Fax Destination815E Select the name whose fax desti-nation you want to register.Press the name key, or enter theregistered number using thenumber keys

Registering Addresses and Users for Facsimile/Scanner Functions825APress [Change] under Fax Header.B Select [1st Name] or [2nd Name],and then press [O

Fax Destination835To change the lineA Press [Select Line].B Select the line.C Press [OK].To change the SUB CodeA Press [Adv. Features].B Press [SUB Co

Registering Addresses and Users for Facsimile/Scanner Functions845A Press the {User Tools/Counter} key.B Press [System Settings].CPress [Administrator

Fax Destination855H Press [Change].I Enther the IP-Fax destination andthen press [OK].To program the SUB CodeA Press [Adv. Features], and thenselect

Registering Addresses and Users for Facsimile/Scanner Functions865To change the SUB CodeA Press [Adv. Features].B Press [SUB Code].C Press [Change] u

Fax Destination875J Press [OK].K Press [Exit].L Press the {User Tools/Counter} key.